ZepDesk accounting software
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Switch without losing the current year.

The best time is the turn of the year or quarter, but a migration is possible anytime. You carry over master data, open items and opening balances, and everything from the effective date onward runs in ZepDesk. If you run several companies, each moves separately, ideally on the same effective date.

Abstract image of the effective date: dense, swirling contour lines on the left, a calm plane on the right, a vertical line of light in between; stacks of paper cross over in one lane and stand in orderly rows on the right

The order that has proven itself

There is a guide for every step in the documentation. If something gets stuck, write to us before you improvise.

  1. 1Create the company, choose the legal form and chart of accounts (SKR03 or SKR04)
  2. 2Import master data: customers, business partners, items with price, ledger accounts and fixed assets via CSV. See it in the video
  3. 3Carry over open items: invoices and receipts with status and open amount
  4. 4Post opening balances: the balances from the old software as of the effective date, as postings
  5. 5Connect bank accounts or import statements from the effective date onward
  6. 6Set up the tax profile: VAT and filing period
  7. 7Invite your tax firm with the Tax role and generate the DATEV export once as a test
  8. 8Keep the old software in read-only mode for record retention, do not shut it down right away

What we can carry over

  • 01
    CSV import

    Customers, business partners, leads, items, ledger accounts, fixed assets, invoices, receipts and bank transactions. The wizard maps the columns of your file and shows a preview before anything is written.

  • 02
    Open items

    Outgoing invoices with number, due date, status and open amount, also from the sevDesk invoice export, plus receipts with status. That way bank reconciliation finds the payments still to come.

  • 03
    Opening balances

    Fixed assets come via CSV. You post the other balances as of the effective date as opening entries; there is no import for balances.

  • 04
    Receipts

    A ZIP full of PDF receipts, many files at once or the receipt list from sevDesk; each file becomes its own receipt.

  • 05
    Coordination with your tax firm

    The DATEV export is generated once in advance so the firm can confirm the format.

  • 06
    No parallel operation

    From the effective date on, only ZepDesk runs; the old software stays read-only for record retention only.

In a group, each company is a company of its own with its own chart of accounts and its own effective date; how a holding and its subsidiaries fit together in ZepDesk is explained under group with a holding. What the bookkeeping looks like afterwards is shown under bookkeeping.

What ZepDesk does not take on

No postings from the old software. The journal in ZepDesk starts on the effective date; older postings stay in the old software.
No import for balances. You post opening balances instead of uploading them.

Plan your migration.

Tell us which software you are coming from and the effective date. We will tell you what needs to be done.

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