One item, once through the cycle
Trader, item and prices are invented. A wholesaler keeps insulated cups as a stock item in the main warehouse, with a reorder level of 80 units.
Stock of insulated cups
68units in the main warehousereorder level 80
stock value €435.20
- Inventory pluginPurchase order to the supplier for 200 units at €6.40 net.€1,280.00 net
- Inventory pluginGoods receipt from the purchase order: 190 units arrive. Stock goes up, the order shows “partially delivered”.stock 190
- ReceiptsYou upload the supplier invoice: 190 units, €1,216.00 net, €231.04 input VAT. The input VAT goes into the advance return.€1,447.04 gross
- InvoicesInvoice to a business customer for 120 units at €13.50: €1,620.00 net and €307.80 VAT. Once the invoice is finalised, stock goes down.stock 70
- Inventory plugin70 units are below the reorder level of 80. ZepDesk suggests an order with the stored supplier and creates it as a draft on your click.suggestion: draft
- Inventory plugin68 units are counted, 2 fewer than in stock. Valued at €6.40 per unit, €12.80 is missing; the counted stock is worth €435.20.stock value €435.20
Valuation runs per item and warehouse by FIFO, LIFO or the weighted average; FIFO is the default. Because the example was bought at a single price, all three methods give €6.40 per unit.
The building blocks a trader needs
| Building block | What it does in the cycle | Cost |
|---|---|---|
| Plugin ZepDesk Inventory | Suppliers, purchase orders, goods receipts, several warehouses with transfers, batches, reorder level with reordering, stocktaking with count list and valuation | included in the plan |
| Invoices and items | Invoice, credit note and return; a return books the goods back into stock, a price credit does not. E-invoices for business customers. | included in the plan |
| Payment providers | Stripe, PayPal, SumUp and Mollie: ZepDesk fetches every payout and, after your review, splits it into the paid invoices and the fee, bank reconciliation | included in the plan |
| Online shop | Ecwid delivers orders, Billbee the invoices from your sales channels. Both land in the connection's inbox, where you review them, integrations. | included in the plan |
What ZepDesk does not take on
No stock value in the balance sheet. ZepDesk does not post the value from the stocktaking or the change in inventory to the annual accounts itself; purchases stand as expenses, as the supplier invoice is booked.
No invoice from the shop order. What Ecwid and Billbee deliver does not yet become a sales invoice in ZepDesk.
No posting of till receipts. The till of the Inventory plugin reduces stock and signs through your own fiskaly access, but its receipts do not yet go into VAT and the books.
No line-by-line matching. ZepDesk does not match purchase order, goods receipt and supplier invoice against each other line by line.
Switch on inventory.
Activate the plugin in your company, create a warehouse, mark items as stock items, write the first purchase order.