ZepDesk accounting software
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Accounting for associations and foundations, by sphere.

Nonprofit organizations must separate the non-material sphere, asset management, special-purpose operations and commercial business operations. ZepDesk posts across these four spheres and reports use of funds and reserves.

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39 €
per month, VAT included
4 spheres
separated under § 64 AO
§ 58 AO
reserves in view
0 €
surcharge for donation handling

What nonprofit organizations need

Four spheres

Non-material sphere, asset management, special-purpose operations and commercial business operations, each with its own income statement.

Donation receipts

Donation confirmations to the official template, individually or as a consolidated receipt, with number range.

Membership fees

Recurring receivables, SEPA direct debit, dunning levels and payment status per member.

Use of funds

Proof of the timely use of funds and of the permitted reserves under § 62 AO.

VAT in special-purpose operations

Reduced rate, input tax deduction and delineation from commercial business operations.

Boards and minutes

General meeting, board resolutions and deadlines documented and findable.

Why a dedicated plan for associations?

Because the requirements differ from those of a commercial business: nonprofit status depends on the correct separation of the spheres and on proof of the use of funds. Mapping that in an ordinary EÜR risks the status in the event of an audit.

The plan includes the same full feature set as all the others, including bank, receipt capture, e-invoicing and reports. The difference lies in the reports and records that associations need.

What a month with ZepDesk looks like.

Four steps as they actually occur at an association and foundation. Scroll through the process.

STEP 1
Fee
Collect membership fees by SEPA direct debit.
STEP 2
Donation
Generate a donation receipt to the official template.
STEP 3
Spheres
Assign the posting to the correct sphere under § 64 AO.
STEP 4
Records
Document use of funds and reserves.

The separation of the four spheres determines nonprofit status.

Set up your association.

Record the statutory purpose, create the spheres, import fees and donations.

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