One data set that everything comes from
On the left is what goes into ZepDesk, in the middle the journal, on the right what comes out of it. The colour shows what still lies with you afterwards. Each box leads to the page that explains it.
What comes in
Receiptsphoto, e-mail inbox, e-invoice
Bank transactionsvia finAPI, Qonto or as a file in MT940, CAMT or CSV format
Your own invoicesquote, invoice, XRechnung, ZUGFeRD
One set of data
JournalSKR03 or SKR04, reversal instead of deletion, every change in the log with a hash chain
What it produces
Filings and tax returnsadvance VAT return, EC sales list, cash-basis accounts (EÜR), corporate and trade tax
Annual financial statementsbalance sheet, profit and loss account, notes
Reportsmanagement report (BWA), trial balance, open items
DATEV exportposting batches per company and period
E-Bilanzsent to ELSTER after your approval
Disclosurepackage for the company register, you submit it
- created and checked, submitted under your mandate
- produced and kept in ZepDesk
- for your tax firm
- sent by ZepDesk after your approval
- prepared, you submit it
export per company
transmission under mandate
create and read in
create and read in
Invoices and receipts
Invoices and dunning Quote, invoice, final invoice with prepayments, credit note and payment reminders with levels and default interest, plus number ranges.E-invoicing Every finalised invoice carries ZUGFeRD, and on request it goes out as an XRechnung with the routing ID.Letterhead and PDF builder Design the sheet yourself, with your letterhead underneath; if an invoice template lacks a mandatory detail, it is not saved.Receipt capture Upload a photo or PDF, or take it by e-mail from your connected mailbox; receipt recognition reads the details, and you check instead of typing.Bank reconciliation Account transactions through the bank connection or as a file; for each transaction ZepDesk suggests the open invoice or the receipt.
Bookkeeping and taxes
Bookkeeping, cash basis or balance sheet Cash-basis accounting or double-entry bookkeeping with SKR03 or SKR04; what has been posted is reversed, not deleted.Taxes and ELSTER VAT return, EC sales list, corporate and trade tax are produced from the bookings and checked before you file them.Annual accounts Balance sheet, profit and loss account and notes to the extent of the size class, plus the file for disclosure.Payroll With the payroll plugin: payslips with wage tax and social insurance, the wage tax return and the reports to the health insurance funds as a handover file.Reports BWA, trial balance and open items from the same bookings, per company; the overview shows the cash flow from the bank transactions.
Collaboration and extension
Roles and collaboration Six roles per company, one sign-in for all of a person's companies, including your tax firm, with no charge per user.AI assistant and MCP An AI of your choice reads and proposes; nothing changes until a person confirms it in ZepDesk.Plugins Payroll, time tracking, projects, inventory, cash book and more, switched on per company; two of them with a monthly price of their own.Integrations and DATEV Payment services, online shops, industry software and appointment booking in the core, plus DATEV export and REST API.
If you run several companies, each is a company of its own with its own bookkeeping; how that works with a holding and its subsidiaries is explained under group with a holding.
Everyday tools
Workflows. Rules of the form “if, then”: when a document changes or an integration delivers something new, ZepDesk notifies a person or the whole company, takes over e-mail attachments as receipts or passes data on to the integration. Every rule first runs as a simulation and only writes to the log; the Administration role creates them. Approvals with deputies come with the Workflow plugin, described under Plugins.
Recurring receipts. Rent, leasing or insurance: one receipt from which ZepDesk creates the entry each month, quarter, half-year or year, each referring to that one document. How receipts arrive otherwise is described under Receipt capture.
File storage. Contracts, tax notices and audit reports in folders, each file with its retention period. Before the period ends only the Administration role deletes a file, and only with a reason.
Handing over a company. If you sell a company, invite the new owner under My account; they take over the company with their own bank account, and the subscription and direct debit pass to them. This works for every further company, not for the first one in your account. More on groups under Group with a holding company.
Hints in the AI assistant. Before the first question the assistant shows the upcoming tax dates, for the VAT return with the amount payable once it has been calculated, plus unprocessed receipts, bank transactions without a match, items due for a reminder and proposals waiting for your confirmation. More under AI assistant and MCP.
What the plan includes
The plan depends on the legal form of the company. Everything on this page is included, the integrations too; users cost nothing extra. Only two plugins have a monthly price of their own, CRM Pro at €14.90 and Cash Book at €4.90, plus storage beyond the included quota. The plans are listed under Pricing.
What ZepDesk does not take on
Filings outside your mandate. Which filings ZeptronIT transmits is stated in the mandate itself; you or your tax firm file all others.
The owners' income tax. ZepDesk prepares the company's returns, not those of your shareholders or your own.
Your tax decisions. ZepDesk calculates with what you set up and post; how a transaction is to be treated for tax purposes is your decision.
See the features in your company.
Start with invoices and receipts; bank, payroll or stock follow when your company needs them.