What your business has to file, and where ZepDesk produces it
| Obligation | In ZepDesk | Limit |
|---|---|---|
| Determining profit§ 4(3) EStG | Income and expenses by inflow and outflow, spread across the lines of Anlage EÜR, plus the fixed asset schedule, bookkeeping | It is submitted if your mandate covers Anlage EÜR; otherwise you or your tax firm transfer the figures to Mein ELSTER. |
| Advance VAT return§ 18 UStG | From your entries, on an accrual or cash basis (§ 20 UStG), with the entries behind every code, taxes and ELSTER | You approve every return before it is transmitted. |
| Small-business scheme§ 19 UStG | Invoices without VAT and with the note on the scheme. On the overview two bars: last year's turnover against €25,000, this year's against €100,000. If the second limit is exceeded during the year, the advance return charges VAT from that day on. | Whether you opt into standard taxation voluntarily is your decision. |
| Private use§ 6(1) no. 4 EStG | The private share of the vehicle, by the 1% rule or the logbook, and of other assets as a withdrawal in lines 20 and 21, the VAT on it in line 17 | You choose the method on the asset. |
| Investment deduction§ 7g EStG | Creation and reversal in lines 84 to 88 of Anlage EÜR, separated by the year of creation | Whether the conditions are met is for you to assess. |
Example: an invoice in March, paid in April
An example with invented figures: you pay VAT on a cash basis and file the advance return monthly. The recordings show the same steps in a demo company with different amounts.
You write an invoice for €3,200.00 net and €608.00 VAT, €3,808.00 in total.
- Advance return
- March: nothing yet, the invoice is unpaid
- Anlage EÜR
- nothing yet, no money has moved
€3,808.00 arrives in the account. If the amount matches only this open invoice to the cent, the bank reconciliation links the payment itself; otherwise it suggests the invoice and you confirm.
- Advance return
- April: code 81 with €3,200.00, tax €608.00
- Anlage EÜR
- line 15: €3,200.00, line 17: €608.00
You upload the receipt for a software subscription of €59.50. Receipt recognition reads €50.00 net and €9.50 input VAT.
- Advance return
- April: code 66 with €9.50
- Anlage EÜR
- €50.00 in the line of its category, line 57: €9.50
The April advance return is ready for review.
- Advance return
- Payable €608.00 minus €9.50 = €598.50
- Anlage EÜR
- line 58: €598.50 as VAT paid to the tax office
On a cash basis the day of payment counts; ZepDesk takes the tax rate and the code from the invoice. If you pay VAT on an accrual basis and performed the work in March, the invoice already belongs in the March return. Anlage EÜR follows the money in both cases.
As a small business you write the same invoice for €3,200.00 without VAT. It counts in line 12 of Anlage EÜR, and the bar for the current year on the overview grows by that amount. You file an advance return only in special cases, for example when you owe the tax as the recipient of a service under § 13b UStG.
What ZepDesk does not take on
ZepDesk determines the profit of your business; your private details and the return itself are outside it.
Whether an investment deduction is allowed or which method suits the vehicle better is up to you; ZepDesk calculates with what you enter.
Two questions before you start
Can my tax firm work in my company?
Yes, you invite them as users, with no charge per head. The rights of each role are set out on the page roles and collaboration.
What happens if I set up a GmbH later?
The GmbH becomes a company of its own under the same login and costs the rate of its legal form, €79 a month. Your sole proprietorship continues alongside it. What a corporation files in addition is described under UG, GmbH and AG.
Start as a sole proprietor.
€29 a month including VAT, cancellable monthly.