A job as a subcontractor, step by step
The business is made up, and so are all amounts. An electrical contractor installs the wiring of a new building for a construction company. Because the construction company itself provides construction services, it owes the VAT.
JobNew building, electrical installation
Invoice, net€8,552.00
Hours in the project64 of 70 h
reverse charge, § 13b UStG64 h, set by youcode 60paid
- QuotesMaterial €4,200.00, installation 70 hours at €68.00. The line items carry the tax type reverse charge under § 13b UStG. The construction company accepts.€8,960.00 net
- Projects pluginA project for the new building with a budget of 70 hours and the hourly rate of €68.00.budget 70 h
- Time tracking pluginThe fitters record their time against the project, the entries are approved. The project shows 64 of 70 hours and the recorded amount; above the budget the display would turn red.64 h, €4,352.00
- Invoices“In Rechnung umwandeln” (convert to invoice) takes over the quote's line items; you set the installation to the 64 hours recorded. Instead of the tax, the sheet says “Steuerschuldnerschaft des Leistungsempfängers” (the recipient owes the tax).€8,552.00 net
- TaxesThe turnover appears in code 60, among the supplies for which the recipient owes the tax. No VAT of your own arises on it.code 60: €8,552.00
- Bank reconciliationThe construction company pays. If the payment matches clearly, for example with the invoice number in the reference, the bank reconciliation links it itself; otherwise you accept the suggestion.paid
| Line item | Quote | Invoice |
|---|---|---|
| Material | €4,200.00 | €4,200.00 |
| Installation at €68.00 per hour | 70 h = €4,760.00 | 64 h = €4,352.00 |
| Total without VAT | €8,960.00 | €8,552.00 |
If the same business works for a property manager, you choose the tax type “taxable”, and the invoice carries 19% VAT. Public-sector clients receive it as an XRechnung with a Leitweg-ID, see e-invoicing. Material you keep as a stock item is deducted from stock by the finalised invoice.
What ZepDesk does not take on
No site measurement, no post-calculation. The project compares recorded with planned hours. You cannot take quantities on site or recalculate the result of a job including material in ZepDesk.
No progress or final invoice in the form. Down payment and final invoices cannot yet be created in the invoice form.
No invoice straight from time tracking. Recorded hours do not reach the invoice on their own; you enter the quantity in the line item.
Set up your business.
Create the company by legal form, switch on the Projects and Time tracking plugins, write the first quote. Neither costs extra on top of the plan.